Refund Policy

  1. Registration constitutes a contractual agreement between the student and the University of Saint Francis.
  2. Should a student decide not to attend classes at University, the student must login to cougar connection and fill out the electronic complete withdraw form in form central. This form will also count as an exit interview.
  3. Failure to attend classes does not withdraw a student from classes.
  4. Students who drop below full-time status during the drop/add period may have a refund due to them. This refund amount will be calculated based on revised billing and financial aid packaging.
  5. If a student does not begin the withdrawal process or otherwise notify the University of his/her intent to withdraw due to illness, accident, grievous personal loss, or other circumstances beyond the student’s control, the University may determine the appropriate withdrawal date.
  6. The return of grant funding from the state of Indiana’s Division of Student Financial Aid (SFA) is defined by the SFA Refund Policy. Under the SFA policy, if a student completely withdraws from USF before the end of the fourth week, the student is not eligible for the state award and USF must return 100 percent of the semester’s award to SFA.  If a student withdraws after the fourth week, the SFA aid would be 100 percent earned and no SFA funds would be returned.  Funds must be returned to SFA independent of other financial aid.
  7. Students who receive Title IV funding (Federal Pell Grant, Federal Supplemental Education Opportunity Grant (FSEOG), Federal Stafford Loans, PLUS or Perkins Loan) and completely withdraw from USF are subject to the Title IV return of funds calculation, as mandated by the Department of Education. The Title IV refund calculation is different than USF’s refund calculation; therefore, a student who withdraws before completing 60 percent of an enrollment period may owe USF for charges no longer covered by returned federal aid.
  8. All USF and private financial aid will be refunded according to the tuition and fees schedule shown below.
  9. Refunds will be made in the following order:
    • Unearned SFA Awards
    • Unearned Federal Aid
    • Unearned USF scholarships and awards
    • Outside agencies
    • The student
  10. If, prior to withdrawing, a student has received a disbursement of federal aid in the form of a check, the student may be required to return part of the funds to the University of Saint Francis. If funds are to be returned by the student, this must be done within 15 days of notification by the University.
  11. Students are responsible to pay any outstanding balance owed to USF after all adjustments have been made to their account based on the SFA, Title IV and USF refund policies.

Semester I and II Refund Schedule

The following schedule reflects the percentage of tuition and fees refund allowable to students who completely withdraw officially from Semester I, Fall or Semester II, Spring.

Week During the Semester Tuition and Fees Refundable
Prior to the first day of the semester 100%
During the first week of the semester 100%
During the second week of the semester 75%
During the third week of the semester 50%
During the fourth week of the semester 25%
Fifth week of the semester or later No refund

Higher Education Amendment of 1998: PL-105-244 Part G Section 484B (b)

Summer Term & Non-Traditional Courses Refund Schedule

The following schedule reflects the percentage of tuition and fees refund allowable to students who completely withdraw from Summer or Non-Traditional courses:

Week During the Semester Tuition and Fees Refundable
Prior to the first day of the semester 100%
During the first week of the semester 100%
During the second week of the semester  50%
Third week of the semester or later  No Refund

Refunds for Room and Board

The refund policy for room and board is a part of the student housing contract.
Refund Policy for new residents: If notice of cancellation due to withdrawal from the University is received after June 30, 2016, for fall semester or after January 8, 2017, for spring semester , the housing deposit is forfeited. If a resident withdraws from the University during a semester, the resident shall be charged for the room and board and other residence-related fees used based on the refund schedule below. The resident shall then be assessed $200 for cancellation.

Refund Schedule:

  • Prior to first day of class, refund will be 100 percent of room and board minus cancellation fee
  • During the first week of class, refund will be 90 percent of room and board minus cancellation fee
  • During the second week of class, refund will be 75 percent of room and board minus cancellation fee
  • During the third week of class, refund will be 50 percent of room and board minus cancellation fee
  • During the fourth week of class, refund will be 25 percent of room and board minus cancellation fee

There will be no room and board refund after the fourth week of each semester. The cancellation fee will be taken from the housing deposit, unless expressed otherwise by the student.

Processing Refunds

  1. Refunds are processed through the Business Office. Any refunds will be available approximately one month after a student officially withdraws and after all debts are paid and all charges/credits are posted.
  2. A completed official withdrawal form from the Registrar’s Office is required for a refund to be processed.

Appeals

  1. Students who have an extreme or unusual circumstance may appeal the USF Refund Policy.
  2. Appeals must be made in writing and addressed to:
    Scholarship and Financial Appeals Committee
    c/o Business Office Manager
    University of Saint Francis
    2701 Spring Street
    Fort Wayne, IN 46808
  3. Appeals must be submitted within 15 days after a student is notified of his or her tuition refund.
  4. All decisions of the Appeals Committee are final.